Welcome to the 53rd issue of Conversations @ Tangible. In our 3rd article of 2025, we explore how organisations can harness AI not just as a tool, but as a strategic partner in shaping meaningful employee journeys.
AI’s Role in Redefining Employer Branding
Employers today are facing one of their toughest challenges yet: finding and keeping the right talent. The pandemic has reshaped how people view work, accelerating trends like remote working, shifting expectations around flexibility, and placing greater value on mental health and wellbeing. Skilled employees, especially, are therefore more selective about the organisations they choose to join and stay with, and they also have more options. As a result, the competition for great talent has intensified.
In this current landscape, employer branding is no longer about glossy recruitment campaigns; it’s about delivering a consistent and meaningful employee journey. From the first interview to the last day of employment, every interaction matters. This is where artificial intelligence (AI) is beginning to make a real difference. By bringing scale, speed, and personalisation to these touchpoints, AI enables organisations to create journeys that are smoother, fairer, and more aligned with their brand purpose. And in doing so, companies can strengthen their reputation, deepen engagement, and turn employees into authentic advocates of their brand(s).
The opportunity for brands therefore, lies in how thoughtfully they adopt these tools. Organisations that use AI to genuinely enhance transparency, fairness, and personalisation will stand out in a crowded talent market. Rather than treating AI as a cost-saving measure like most, forward-looking employers are applying it to bring their values to life, demonstrate care for their people, and design experiences that feel both human and modern. With the right approach, employer branding that leverages AI can truly distinguish an organisation and inspire people to stay and grow with it.
Why the Employee Journey Matters in Employer Branding
The employee journey is the complete experience someone has with a company, from applying for a role, through growth and development, to the day they leave. Every interaction, large or small, shapes how people feel about working there.
Ultimately, it is what employees experience, not what companies say, that defines the employer brand. When experiences are positive, employees can become advocates who reinforce the brand through their stories in and outside the company. When they are negative, the brand’s reputation suffers, making it harder to attract and retain talent.
Here is where AI makes a difference. It can personalise experiences so people feel valued as individuals, create fairer and more consistent processes that build trust, and remove everyday frustrations to free up time for meaningful work that contributes toward the company’s purpose. In short, AI helps turn a company’s purpose into something employees can truly feel in their daily work.
AI at Work: Enhancing Every Step of the Journey
1. Hiring: Making the First Impression Count
Recruitment is often the very first touchpoint of an employee’s journey, and it sets the tone for everything that follows. A slow, confusing, or impersonal process can discourage strong candidates before they even step through the door, while a smooth and engaging experience can spark excitement and trust from day one. That’s why many brands are investing in AI-powered solutions to transform how they attract, evaluate, and connect with talent.
Conversational AI platforms like Paradox and Eightfold automate early stages such as CV screening, candidate queries, and interview scheduling. This ensures timely communication, avoiding days of silence that frustrate candidates. Workday’s acquisition of Paradox shows how mainstream these capabilities have become.
There are also visible results in well-known organisations. Unilever has adopted game-based assessments (via Pymetrics) and AI video interviews to evaluate potential candidates in a fairer, more engaging way. The change has cut recruitment time by 75% and doubled the diversity of hires. Hilton Hotels uses AI chatbots to handle high-volume seasonal hiring, screening and scheduling applicants in days rather than weeks. IBM, through watsonx Orchestrate, enables AI agents that automate and streamline HR workflows, while integrating governance tools (e.g. watsonx.governance) to help monitor fairness, mitigate bias, and ensure transparent, auditable decisioning.
Together, these examples show how AI can make recruitment faster, fairer, and more transparent. When organisations place emphasis on skills and potential rather than background or demographics, they signal inclusivity and respect. Consistent updates and responsive communication give candidates the sense that their time and effort are valued, while streamlined processes remove unnecessary hurdles that often cause frustration. Recruitment then becomes much more than an administrative step; it becomes a defining moment where candidates get a first, powerful impression of the brand’s culture, values, and credibility.
2. Onboarding: Setting the Tone for Belonging
Onboarding is more than paperwork and IT access; it’s the moment when employees begin to understand what an organisation and its brand stand for. The first days should clearly communicate brand purpose and values, showing how they come to life in the culture, behaviours, and everyday work process. When new hires see that alignment early on, it builds trust, pride, and belonging.
AI is helping brands deliver this consistently by making onboarding more intuitive, personalised, and aligned with company culture. Intelligent chatbots and digital assistants can guide new hires through practical essentials, such as answering questions about policies, payroll, or IT logins instantly. Platforms like Docebo and EdCast create adaptive learning paths that not only cover role-specific training, but also embed brand values through curated content, case studies, and examples of the organisation’s mission in action. This ensures new hires don’t just learn what to do, but also why it matters.
Some companies are going further, by experimenting with AI-driven mentor matching, pairing new hires with colleagues whose experience and personality are most likely to help them settle in. Feedback platforms such as Culture Amp or Degreed extend this beyond the first weeks by monitoring whether employees feel connected, supported, and culturally aligned.
The impact goes beyond efficiency. Studies suggest AI-enhanced onboarding can boost retention by more than 80% and cut time-to-productivity by two-thirds. But the true benefit for employer branding lies in positive word-of-mouth: when employees feel welcomed and supported from day one, they are far more likely to share those experiences publicly and commit to the organisation long term. Onboarding becomes not just a process of getting started, but a brand-defining moment that turns values into lived experience.
3. Smarter Work Experience through AI Integration
Across industries, AI is being adopted at scale to reshape the way employees experience their daily work. No longer limited to back-office functions, AI is integrated into core workflows such as resolving service requests, streamlining knowledge access, and strengthening performance management. These solutions are practical, widely available, and increasingly essential in hybrid and global workplaces. By removing friction points and making processes more consistent, AI helps organisations create fairer, faster, and more engaging work experiences while aligning employees more closely with organisational goals.
Collaboration & Support:
Platforms like Moveworks use AI chatbots to resolve IT and HR service requests instantly. By cutting through bottlenecks and frustrations, employees can redirect their energy to more purposeful, value-adding work. This shift signals that the organisation respects their time, reducing the mental load of “administrative clutter” and creating space for innovation and creativity.
Knowledge Management:
Tools like Glean enable AI-powered enterprise search that centralises organisational knowledge and makes it instantly accessible across teams. For hybrid and remote workplaces, this breaks down silos and ensures that everyone, no matter where they are, can contribute and learn equally. The effect is a more level playing field, where decisions are made faster, collaboration flows naturally, and employees feel more connected to the organisation’s goals.
Performance & Recognition:
Solutions such as Kazoo and TalentGuard integrate recognition with performance management, surfacing achievements and mapping out personalised growth pathways. By making contributions visible and aligning them with development opportunities, AI helps employees feel valued not just for what they do, but for who they are and the potential they bring. This creates a culture where recognition is fair, growth feels attainable, and people see a future for themselves within the organisation.
Together, these innovations turn mundane routine interactions into meaningful experiences. AI does not just make processes faster, it makes work more human. Employees feel supported, trusted, and seen, which strengthens loyalty, boosts engagement, and reinforces the organisation’s reputation as a place that genuinely values its people.
4. Navigating Organisational Change
Change is an inevitable reality for every organisation. Markets evolve, technologies advance, customer expectations shift, and businesses must continually adapt to stay relevant. Whether it involves adopting new digital tools, restructuring teams, or redefining strategic priorities, these transitions shape not only how an organisation performs but also how its people perceive it. For employees, change often comes with uncertainty, disruption to familiar routines, and new expectations that must be learned and embraced.
AI is starting to reshape this process by offering leaders clearer visibility into how employees are responding, predicting where challenges may arise, and providing timely, personalised support. AI transforms change management from a reactive process into a proactive one. This turns organisational change into an opportunity to build trust, strengthen culture, and show employees that they are valued partners in the journey forward.
Several platforms are already putting this into practice. Humu uses AI to send people small reminders, called “nudges,” that suggest helpful actions during times of change. For example, it might remind a manager to check in with their team, encourage someone to share information more openly, or prompt an employee to take care of their wellbeing. Over time, these small steps add up to healthier habits and smoother transitions for both employees and managers.
Meanwhile, Sociabble makes change a more collaborative process by providing employees with a platform to share ideas, vote on suggestions, and give feedback in real time. This involvement helps people feel like they are actively shaping the organisation’s future, rather than simply being told what to do.
Industry analysts like Gartner note that more HR leaders are now turning to AI to improve communication and support during change, showing that these tools are no longer niche solutions but are becoming part of standard practice.
When AI is used to keep employees informed, supported, and actively involved in change, it helps them see the organisation as transparent, modern, and people-centred. This not only makes transitions smoother but also strengthens culture, builds trust, and reinforces the organisation’s reputation as a place where employees can thrive long term.
5. Exit: Parting on Good Terms
Leaving a company is more than just paperwork. It is the final impression that shapes how employees remember their experience. If the exit feels rushed or uncaring, people may leave with frustration that could spread through word of mouth. But when it is handled with respect, employees walk away with closure and appreciation, often becoming advocates, future collaborators, or even potential rehires.
AI is helping organisations manage this stage with greater care and insight. For example, CloudApper hrGPT and Specific can analyse exit interviews in real time, surfacing recurring themes such as concerns about career growth or management style. These insights give leaders a clearer picture of why people are leaving and what can be improved. Meanwhile, platforms like Eletive use predictive models to spot early signs of disengagement, such as changes in participation or feedback patterns. This allows managers to step in before issues escalate, reducing the likelihood of sudden resignations.
When exits are managed thoughtfully, employees see that their feedback matters right up to the end. They leave knowing the organisation values people at every stage of the journey. Alumni who part on good terms are more likely to recommend the company, speak positively about it, or even return in the future. In this way, a well-handled exit is not just about closing a chapter, it is about leaving the door open.
The impact of AI on Employer Branding
AI is reshaping employer branding by making the employee journey more seamless, personalised and meaningful. Across every stage, it reduces friction in processes and creates experiences that help people feel supported, recognised and connected. In this way, AI allows organisations to bring their purpose and values to life in ways that employees can clearly see and experience. For example, a company that values fairness can use AI to remove bias from recruitment and promotion decisions. A brand that champions growth can apply AI to recommend learning paths tailored to each individual. And organisations that want to build cultures of appreciation can use AI to prompt timely recognition of everyday achievements. These tangible actions show employees that the company’s values are not just words on a page, but principles that guide how people are treated.
For employer branding, the significance of AI is clear: it is not a replacement for human connection but a way to make those connections stronger and more meaningful. By taking over repetitive tasks and offering deeper insights, it gives leaders and teams the space to focus on empathy, trust and authentic relationships. When technology and humanity are balanced in this way, organisations not only become more efficient but also create workplaces where people are proud to belong. This is how AI becomes a powerful force for building stronger and more authentic employer brands.
Share this article
